Introducing Pay Day Filing
Payday Filing is a new method of submitting and processing employment information to the IRD, meaning you will have to file more information and more frequently.
This process will become compulsory from 1 April 2019. There are three ways to file online: direct from your payroll software, by file upload to myIR, and onscreen in myIR (if you have smaller pay runs).
On 11 March, the IR-File service in myIR will be discontinued and replaced by the Payroll Returns account. File upload and online entry options will still be available.
The due date for employer deductions filing and payment remains the same as the 20th of the month (or the 5th and 20th every month if you file twice a month).
Employers must:
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File employment information (the pay details of your employees) every payday.
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Provide new and departing employees’ address information, contact details, and their date of birth- if they have provided it to you. Ensure your employees are aware that the information is now requested from the IRD.
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File electronically (from payday compatible software or through myIR) if your annual PAYE/ESCT is $50 000 or more.
How to use Payday Filing:
Payday Filling is very straightforward, there are two methods to using the system:
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In myIR through the payroll returns account through file upload (payday filing compatible software is required) or online data entry
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Directly from your Payday Filing compatible software.
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With this option, employers will file directly from their software. It should be noted that paper filers can’t shift to Payday Filing before April 2019.
Steps to shift to Payday Filing today:
There are several steps employers can undertake to start Payday Filing as soon as possible:
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Review payroll processes, plan and schedule when to make the shift.
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Ask the software provider when they will have Payday Filing compatible software.
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If the decision is to use myIR to file, the IRD must be notified when the change is made to Payday Filing.